This page is for you if...

You recognise at least one of these

  • Hiring stages live in spreadsheets and Slack
  • Candidate updates depend on inbox threads
  • Your team uses Notion or Trello as an ATS workaround
  • Your current ATS feels outdated or under-adopted
  • You want more structure but fear rollout disruption

Migration Map

What the Migration Map includes

01

Migration timeline

A structured sequence for moving from your current system without breaking active hiring

02

Data mapping logic

A framework for deciding what data needs to move, how and in what format

03

What to migrate vs. what not to migrate

Reduce scope creep and avoid carrying over broken processes

04

Common migration mistakes

Practical warnings from real rollout scenarios

05

Required rollout roles and owners

Who needs to be involved and what each person is responsible for

06

First-30-days guidance after launch

How to stabilize the new system and build adoption after go-live

Rollout approach

How to plan a low-chaos rollout

Map your current workflow

Document what you actually use: stages, active roles, candidate data sources and tool dependencies

Map critical data

Decide what to migrate, what to archive and what to leave behind

Align owners

Assign clear responsibility for data cleanup, configuration and launch readiness

Launch and stabilize

Go live with active hiring protected and a plan for first-30-days adoption

Next steps

Want help applying this migration plan to your current workflow?

See the product

Book a demo

For teams who want to see HarmonyATS before planning a migration. A product walkthrough focused on the workflow areas most relevant to your team.

Book a demo
Self-serve

Access the Migration Map

For teams who want to review the playbook before any conversation. Get the migration timeline, data mapping logic and rollout framework. No sales conversation required.

Get the Migration Map

HarmonyATS

Why teams move to HarmonyATS

Structured pipeline from day one

Vacancy stages, candidate tracking and team visibility are configured before you go live

Fast rollout

Designed for teams that need to go live without extended implementation projects

Recruiter and hiring manager access

Both sides of the hiring process can work in the same system without workarounds

Controlled data migration

A structured approach to moving candidate data and active pipeline without disrupting ongoing hiring

FAQ

Frequently asked questions

This page is for SMB and fast-growing internal hiring teams that are running recruiting through spreadsheets, Notion, Trello, email or an outdated ATS and want a lower-risk path to a structured system.

No. The Migration Map covers what to clean, what to archive and what to carry forward. The goal is to reduce scope, not require a perfect data set before you start.

Yes. The migration approach is designed to protect active hiring during the transition. The Migration Map includes specific guidance on keeping live roles stable while the new system is configured.

The Migration Map covers migration from any starting point, including spreadsheets, Notion, Trello, email-based workflows and legacy ATS systems.

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