Appendix A. Materials Navigator and Artifact Index
How to use the appendices
The appendices are not meant to be read in order. They are work tools: find the right artifact, choose a regulation, verify terminology, assemble the process in ATS, and check that the decision still rests on facts. If you are reading the book for the first time, start with the route at the beginning of the book. If you are implementing the system, start with Appendix D.
Task navigator
| Task | Where to read | What you can put to work |
|---|---|---|
| Launch a vacancy without chaos | Chapters 1-2, Appendix D | Minimum funnel, roles, SLA, one-page hiring plan |
| Set up the funnel and rejection reasons | Chapter 3 | Stages, statuses, reasons, next-action rules |
| Run screening | Chapter 4, Appendix E | Screening script, screening summary, fact checklist |
| Prepare the interview | Chapters 5-6, Appendix F | Interview loop, scorecard, anchors, evidence chain |
| Make a decision | Chapters 8-9 | Decision rule, debrief, decision log, feedback caveats |
| Preserve the candidate experience | Chapters 10-12 | Communication, offer, preboarding, closing the loop |
| Manage recruitment | Chapters 13-16 | Dashboards, role economics, weekly and monthly rhythm |
| Choose a ready-made regulation | Appendix D | 6 variants for agency, in-house, and team size |
| Find the full AI prompt | Appendix H | Prompt library by task: process, criteria, screening, debrief, offer, analytics, pipeline |
Artifact index
| Artifact | For whom | Where to adapt | Minimum ATS fields |
|---|---|---|---|
| One-page hiring plan | Recruiter, HM, HRD | Chapter 2, Appendix E | Role, outcome, criteria, stages, SLA, owner |
| Funnel map | Recruiter, ops, agency | Chapter 3 | Stage, status, reason, next step, owner |
| Screening summary | Recruiter | Chapter 4 | Criterion, fact, risk, motivation, next step |
| Scorecard | Interviewers, HM | Chapter 6 | Criterion, method, fact, score, confidence |
| Decision log | Recruiter, HM, HRD | Chapter 9 | Decision, reason, facts, communication owner |
| Communication template | Recruiter, agency | Chapter 10, Appendix E | Stage, promised timing, tone, allowed feedback scope |
| Offer note | Recruiter, HRD, finance | Chapter 11 | Terms, risks, approvals, owner, deadline |
| Context handoff before start | Recruiter, HR, HM | Chapter 12 | Start date, terms, context, risks, first day |
| Weekly note | Lead, HRD, agency account | Chapter 16, Appendix D | Blocker, action, owner, deadline, metric |
| AI prompt | Recruiter, lead, HRD, HM | Appendix H | Task, inputs, constraints, human check |
| AI prompt | Recruiter, lead, HRD, HM | Appendix H | Task, inputs, constraints, human check |
| AI prompt | Recruiter, lead, HRD, HM | Appendix H | Task, inputs, constraints, human check |
| AI prompt | Recruiter, lead, HRD, HM | Appendix H | Task, inputs, constraints, human check |
