Home/Appendix B

Appendix B. Mini-Dictionary and Term Policy

pp. 305–307

Term policy

The Russian wording is used wherever it does not distort the meaning. The English term is kept if it is stable in HR/ATS/AI practice, is the name of a metric or function, or often appears in interfaces. If a newcomer needs the term, we place a simple explanation next to it, and a link from the chapter leads here.

Keep	Why	Plain Russian meaning
ATS	Category of systems and interfaces	System for managing vacancies and candidates
SLA	Operational standard	Agreed response, decision, or feedback time
Scorecard	Stable in assessment/ATS	Evaluation card by criteria
Shortlist	Stable in agency and in-house recruitment	A short list of candidates worth discussing further
Screening	Stable recruiting term	Primary qualification
Offer	Stable recruiting term	Job offer
Preboarding	Stable HR term	The period from offer acceptance to the first working day
AI-Matching	Name of a function or approach	An AI fit hypothesis against criteria, verified by a human

Process terms

Term	Meaning	Example
Managed recruitment	Hiring as a system of roles, stages, data, SLA, decisions, and regular reviews.	Every candidate has a stage, an owner, and a next step.
Hiring manager	The owner of the business need and the final decision for the role.	Confirms criteria and participates in the debrief.
Next action	A concrete step, owner, and deadline.	The HM gives feedback by Thursday.
Stage	A major point in the process where a new signal appears or a decision is made.	Screening, interview, offer.
Status	The candidate’s state within the stage.	Waiting for feedback, interview scheduled, on hold.
Rejection reason	A classified explanation of why the process is not continuing.	Not “other,” but “mandatory criterion not confirmed.”
Data hygiene	The habit of recording precise, necessary, and ethical data.	Do not write impressions instead of facts.
Scope change	A recorded change in requirements, stages, budget, or role conditions.	After the first interviews, a new mandatory criterion was added.
Regulation	A short rule for how the process works: who does what, when, and where it is recorded.	Feedback SLA and escalation owner.
Escalation	Passing the problem to the decision owner without looking for blame.	Feedback is overdue; a new deadline or a pause is needed.

Assessment terms

Term	Meaning	Example
Criterion	A verifiable requirement linked to the role’s tasks.	Running enterprise negotiations for a BDM.
Mandatory criterion	A requirement without which the role cannot be performed at the needed level.	Production ownership for a Backend Engineer.
Trainable gap	A skill or context that can be closed after the person joins.	Payments domain knowledge for a strong B2B SaaS BDM.
Assessment fact	An observable basis for a conclusion.	The candidate described the situation, action, result, and context.
Confidence	How much the signal can be trusted.	A high score with low confidence requires verification.
Signal reliability	The quality of the fact source: how closely it is tied to real work and how repeatable it is.	A work sample with defense is usually more reliable than a general impression.
Debrief	A discussion of facts after the interview and before the final decision.	Facts first, then the conclusion.
Grade	The level of expected work in the company.	Middle/Senior, if levels are described through tasks and impact.
Decision log	A record of the decision with rationale, facts, and the communication owner.	Why we advance, reject, or put on hold.

Communication, offer, and preboarding terms

Term	Meaning	Example
Candidate experience	The candidate’s experience in the process: clarity, respect, timing, and communication quality.	The candidate knows the next step and the response deadline.
Feedback	A message to the candidate or the client about the stage outcome within company policy.	Short, based on work criteria, without personal labels.
Offer risk	The risk that the candidate will not accept the offer or will leave the process quickly.	A mismatch in compensation, role, timing, or expectations.
Preboarding	Preparation for the start after the offer is accepted.	Documents, access, contact, plan for the first week.
Closing the loop	Completing the process after a start or a rejection: statuses, reserve, lessons, retro.	A strong finalist is kept only on a permitted basis.

Analytics and AI terms

Term	Meaning	Example
Funnel	The sequence of stages and candidate transitions.	New -> screening -> interview -> offer.
Conversion	The share of candidates who move to the next stage.	Screening-to-interview conversion.
Time-to-hire	The time from launch or first contact to hiring in the chosen methodology.	Use only with a clearly defined starting point.
Cost of an unfilled vacancy	A management hypothesis about losses from delaying the role.	Calculate it as a range, not an exact ROI.
AI output	A draft, conclusion, or hypothesis prepared by AI.	It can help structure notes but does not make the decision.
Human review	A required human check of facts, privacy, tone, and output admissibility.	The recruiter removes unverified claims from the AI summary.
Data minimization	Pass and store only the data needed for the hiring purpose.	Do not include personal details in a prompt if they are unrelated to the role.