Appendix G. Data, AI, Privacy

data, AI, and privacy

Minimum data field set

Layer Fields

Candidate Source, consent, current stage, status, next step, owner

Assessment Criteria, verification method, fact, score, confidence, interviewer

Decision Decision, reason, owner, date, communication status

Offer Terms, approvals, risks, reason for acceptance or decline

Pipeline Basis, segment, consent / retention date, next permitted contact

AI usage log

Field What to record

Where AI was used CVs, questions, reason analysis, memo, QA

Input data What data was provided and whether it was permissible

Human review Who verified facts, privacy, and tone

What was changed Which claims were removed or corrected

Can the output be used Accept / rework / reject

Privacy checklist

Check Yes/No

Data is needed for the hiring purpose

Access is restricted to the appropriate participants only

There is a basis for retention or re-contact

Sensitive information is not recorded unless necessary

Retention / deletion dates are clear

External feedback complies with company policy